Mereworth Village Hall –  Butchers Lane, Mereworth

 is available for hire.  Car parking at rear.

GOT A CELEBRATION OR AN EVENT COMING UP ?
THEN WHY NOT HIRE MEREWORTH VILLAGE HALL ?

The rates are very reasonable, there are full kitchen and toilet facilities and it saves the wear and tear on your own home [especially children’s parties !!].

MEREWORTH VILLAGE HALLS

 Registered Charity No. 266640

 

CONDITIONS OF HIRE FOR MEREWORTH VILLAGE HALL, SPORTS PAVILION, AND/OR ANY EQUIPMENT

the hire of the hall, pavilion or equipment must be in writing, and forwarded on completion to the Booking Secretary, or other appointed member of the Mereworth Village Hall Committee (hereinafter referred to as “the Committee”).  The person by whom this application form is signed for all purposes be considered the Hirer and liable as such.

 

2)   An additional deposit of £100 is required at the time of booking, which is returnable if all the conditions are adhered to and the hall and surroundings are left in a clean and tidy condition.  The Committee may retain part or all of the deposit if the function is not ended at the agreed time, if other conditions are not met, or if equipment is damaged.  All hire charges, including the deposit, must be paid at least two weeks before the date of hire.

 

3)   No intoxicating liquors shall be sold unless an occasional licence for the hall or pavilion shall be in force at such time, and the hirer shall produce such licence to the Booking Secretary before the commencement of the hiring.

 

4)   Regardless of whether alcohol is being sold, for any bookings scheduled to end after 23:00 the hirer is required to obtain a temporary event notice from the local authority at their own cost.  The hirer shall be entirely responsible for obtaining any other licence that may be required by law, having regard to the nature of the function and indemnifying the Committee against any claims which may arise from the failure to do so.

 

5)   The hall is licensed with the Performing Right Society and Phonographic Performance Limited for playing recorded music; the pavilion is not.

 

6)   The Committee shall not be responsible for any loss or damage to any property arising out of hiring, nor for any loss, damage, or injury which may be incurred by, or be done, or happen, to any person or persons resorting to the hall during the hiring, arising from any cause whatsoever, or for any loss due to any breakage of machinery, failure of the supply of electricity, gas, leakage of water, sewage, fire, government restriction, or act of God, which may cause the hall or pavilion to be temporarily closed for the hiring to be interrupted or cancelled.  The hirer shall indemnify the Committee against any claim, which may be made by any person resorting to the hall during the hiring in respect of any such loss, damage or injury. The hirer shall at all times keep the access to fire doors unblocked, and the fire doors left closed at all times (not wedged or held open in any way).

 

7)   The right to entry to the hall is reserved to any member of the Committee or any other authorised agent of that Committee and any police officer at any time during the hiring.

 

8)   The Hirer shall at the expiration of the period of the hiring leave the hall/pavilion in a clean and orderly state.  The Committee may, if it thinks fit, charge the hirer for any expense incurred as a result of the hall/pavilion being left in a dirty, disorderly or damaged state and charge to the Hirer the cost of remedying any defect or disrepair or for any damage caused to the hall/pavilion, furniture, equipment, or fittings during the period of the hire, retaining towards such charge all or part of the deposit paid pursuant to clause 2.

 

9)   The Hirer shall not permit or suffer to be done on the demised premises anything which may be a nuisance or annoyance or cause inconvenience to the owners and occupiers of adjoining or neighbouring property.

 

10) The Hirer shall ensure at the expiration of the period of hiring that all electrical installations are switched off and all gas and water fittings are turned off.  The Committee may if it thinks fit charge the Hirer for any extra expense it may incur as a result of them not complying with this condition of hiring.

 

11) The Hirer shall ensure that all vehicles parked outside the hall in connection with this hiring shall be parked to avoid any possible obstruction to the access way of properties adjoining or adjacent to the hall.

 

12) The Committee reserves the right to refuse the hire of the hall to any person or organisation.

 

13) No admission charge shall be made to any function, except by a recognised club or society.

 

14) The Hirer shall endeavour to ensure that not more than 90 persons shall attend at any one time any function / dance / entertainment in the hall.

 

15) The Committee reserve the right to impose from time to time as they think fit extra or special conditions in respect of every or one hiring of the hall and the intention to make such extra or special conditions will be notified to the person applying for hire at the time of booking.

 

16) It is the responsibility of the Hirer to supply at their expense all sundries such as toilet paper, soap, detergents, towels and any other additional items that may be required.  Please ensure that disposable items such as paper towels, serviettes and nappies are not flushed down toilets, as this is likely to cause a blockage.

 

17) The Hirer must be over 21 years of age, remain in the hall during the period of hire, and be responsible for the collection and return of the key.

 

18)  For parties between the ages of 10 – 18 the hirer must have a supervisory ratio of 1 adult per 10 children

 

19)  Certain doors within the hall leading to the fire exits are fitted with cabin locks. These will only be in use if the hirer makes the decision to use them at their own risk.

 

20)  A full copy of the Health and Safety policy manual is available upon request (and on the Mereworth Parish Council web site http://www.mereworthpc.kentparishes.gov.uk/village-hall-health-and-safety/).  The Hirer is responsible for reviewing the policy and for compliance with the terms of the policy.

 

21)  Under no circumstances should water (from floor cleaning etc) be thrown over the soft-surfaced covered play area at the rear of the hall, as this renders it unusable by the pre-school playgroup.

 

22) The Hirer must ensure that lifting operations in their areas of responsibility are carried out in accordance with safe practices.

 

23)  As there are no telephone facilities at the hall or pavilion hirers must ensure that at least one mobile telephone is available in case an emergency arises.  If the emergency services are required, the full address to quote is:

 

Mereworth Village Hall

149 Butchers Lane

Mereworth

Maidstone

ME18 5QD

 

or

 

Mereworth Sports Pavilion

The Street

Mereworth

Maidstone

ME18 5NA

 

 

RATES AS AT MAY 2017

 

VILLAGE HALL

 

Minimum charge                                         £40.50 for 3 hours

                                                                   plus £13.50 for each additional hour

 

All day bookings, Weddings and Private Parties          £130.00

 

(10% discount for current members of the MVH Tote (number to be shown on booking form) and parents/guardians of children currently attending Pre-school playgroup)

 

Regular users

 

Pre-school playgroup                       £130.00 per week

Lunch Club / Charity lunches           £11.50 per session

Cubs / Explorers                                           £13.50 for 2 hours

Other clubs and societies                          £10.25 per hour

Business users                                             £12.00 per hour

 

Hire of tables/chairs for use away from Village Hall – £11.50 per day

 

 

SPORTS PAVILION (for bookings please contact Gill Kirby as detailed below)

 

Minimum charge                               £27 for 2 hours

Cricket club                                                  £34.50 per game

Football Clubs –   Seniors (18 and over)          £46 per game

Juniors (under 18)        £23 per game

Minis (under 12)            £11.50 per game

 

 

Other regular users

 

Clubs and societies                                     £10.25 per hour

Business users                                             £12.00 per hour

 

 

 

PITCH HIRING

Hire charges for the football and cricket pitches are dealt with by the parish council – please contact the Mereworth Parish Council Clerk, Gill Kirby on 01732 846192 or email gill.kirby@talktalk.net

 

 

APPLICATION FOR THE HIRE OF MEREWORTH VILLAGE HALL, SPORTS PAVILION AND/OR ANY EQUIPMENT

 

Please complete and return to the Booking Secretary:

 

For Village Hall and equipment – Rebecca Simmons, email mereworth.bookings@hotmail.com

Telephone number 01732 875963

 

For Pavilion – Gill Kirby, email gill.kirby@talktalk.net, Telephone number 01732 846192

____________________________

 

I, (name)           …………………………………….                Telephone no   …………………………………

of (address)      ……………….……………………..              email address  …………………………………

                        ………………..……………………..

                        ………………..……………………..

                        ……………………………………….

 

Hereby apply to hire Mereworth Village Hall / Sports Pavilion and/or its equipment (delete as applicable), subject to the Conditions of Hire, on ………………………………………………… (day and date), from ……..…….. (time) until …….……….. (time) for the purpose of …………………………………………..

 

I hereby agree to pay the sum of £…..…..… * for such hire and enclose cash/cheque** for this amount.  An additional cheque for £100.00 is required as a security deposit and will be returned after the booking providing no damage or loss has occurred.

Please make cheques payable to Mereworth Village Hall.

 

*    MVH Tote members claiming 10% discount – please show membership number …..…………….

 

**  payment via online banking also accepted – account details shown at bottom of form

 

I confirm that I have read and understand the Conditions of Hire.

 

 

Signed ……………………………..

 

Date   ………………………………

 

The Hirer should ensure that on leaving the Hall/Pavilion all rubbish, boxes, goods, etc, are taken away, floor to be swept (and mopped if liquids spilt) and all left in a clean and tidy condition, any tables and chairs used are returned to the storeroom (village hall) and stacked tidily, with access to the fire exit not obstructed, all lights are turned off, doors closed, gas heaters (village hall) turned down to pilot (top knob left in the ‘down’ position (the flame symbol) and bottom knob turned down to number 1), night storage heaters to be left on (during winter months), water boiler in village hall kitchen (on wall between the windows, above the right-hand sink) switched off.

 

 

Registered Charity No 266640

 

 

Details required for online payments

 

Bank:                            CAF Bank

Sort code:                    40-52-40

Account number:           00010098

Account name:              Mereworth Village Hall

 

 

 

CONTRACTORS ASBESTOS PERMIT TO WORK

 

Both the village hall and the sports pavilion contain low risk asbestos.

 

The location of the identified asbestos containing materials (known hereafter as ACM’s) are indicated on the Asbestos Inspection report and by red/black warning labels on the identified items.

 

The Asbestos Inspection Report can be obtained on request from the Asbestos Coordinator, Gill Kirby on 01732 846192 or email gill.kirby@talktalk.net

 

Responsibilities of Contractors

·         Contractors must undertake risk assessments of all work activities. Where the presence of ACM’s is identified or suspected, appropriate arrangements are to be discussed with the Asbestos Co-ordinator.

 

·         Only disturb, or work on ACM’s if you have permission to do so, hold appropriate HSE licence, have the Asbestos Co-ordinators approval, have received appropriate training and have read and understood any relevant Asbestos Surveys, risk assessments and safe methods of work practices.

 

·         Immediately report to the Asbestos Co-ordinator any material you suspect of being an ACM before disturbing, or working on it.

 

·         Immediately stop work and report to the Asbestos Co-ordinator any damage to any ACM caused by your work activity, as per Emergency Action Plan.

Emergency Procedures

In the event of damage to an ACM, potentially resulting in the release of airborne asbestos fibres, the following actions must be taken:

·         The Asbestos Coordinator must be notified immediately;

·         If the Asbestos Coordinator suspects a disturbance has been made, the area must be cleared of personnel and access immediately restricted.

·         Any personnel whose clothes have become contaminated must double-bag these items for later cleaning or disposal;

·         The Asbestos Coordinator should employ the services of Spectra Analysis Services Ltd and take what action is deemed necessary.

10.2 The survey should be updated and the appropriate risk assessments carried out on the damaged asbestos containing material

 

MEREWORTH VILLAGE HALL

                 REGISTERED CHARITY NO 266640

 

 

HIRERS ASBESTOS NOTICE.

 

Both the village hall and the sports pavilion contain low risk asbestos.

 

The location of the identified asbestos containing materials (known hereafter as ACM’s) are indicated on the Asbestos Inspection report and by red/black warning labels on the identified items.

 

The Asbestos Inspection Report can be obtained upon request from the Asbestos Co-Ordinator Gill Kirby 01732 846192 e-mail gill.kirby@talktalk.net

 

Responsibilities of HIRERS

No Hirer is to undertake any activity during the period of hire which may cause damage to any ACM,s in either venue.

Emergency Procedures

In the event of damage to an ACM, potentially resulting in the release of airborne asbestos fibres, the following actions must be taken:

·         The Asbestos Coordinator must be notified immediately;

·         If the Asbestos Coordinator suspects a disturbance has been made, the area must be cleared of personnel and access immediately restricted.

·         Any personnel whose clothes have become contaminated must double-bag these items for later cleaning or disposal;

·         The Asbestos Coordinator should employ the services of Spectra Analysis Services Ltd and take what action is deemed necessary.

10.2 The survey should be updated and the appropriate risk assessments carried out on the damaged asbestos containing material.

 

Name of Hirer………………………………..

Date of Hire………………………………………..

I understand and agree to follow the procedures detailed above

Signed…………………………….. ……… (Hirer)

Position…………………………………….

Date…………………………………………

 

Signed……………………………………….. (Asbestos Coordinator)

Date……………………………………