Minutes of Parish Council meeting held 28 June 2016

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MEREWORTH PARISH COUNCIL

 

MINUTES OF THE  MEETING HELD IN MEREWORTH VILLAGE HALL ON TUESDAY 28 June 2016

 

PRESENT: Chairman – Jon Regan (JR), Philip Olden (PO), Michael Bound (MB),

Katherine Eykelenboom (KE), Stephen Reynolds (SR), Jenny Thorogood (JT),         

       Andrew Wells (AW), PCSO Kim Hockey, Gill Kirby (Clerk)

    One  member of public

 

1.               Apologies for absence –   KCC & TMBC Clr Matthew Balfour

 

2.               Declarations of Interest   –  none

    

3.                 Questions from members of the Public – (This is a concessionary short session and limited to 30 minutes.  Five minutes per person will be allowed initially and only if time permits will further comments be heard.  This session is for information only and no action need be taken upon items raised)

 

1.      A resident referred to the concerns regarding recent arson attacks on vehicles in Butchers Lane/Beech Road.  He reported that there had been poor response from the police and no interest in pursuing the matter.  (JR) to write to the Police Commissioner and to Tom Tugendhat MP on this matter.            Action (JR)

 

       PCSO Kim Hockey reported that the police had looked into installing CCTV but  

       a power source would be required nearby and it was difficult to know where best

       to site the cameras.  She would report the concerns back to her managers.

 

4.               Reports from County and Borough Councillors and Police

Police – PCSO’s – crime figures had been provided for June – these included one burglary of premises other than a dwelling

 

5.               Minutes

 

(a)    Minutes  of the Annual General Meeting held 24 May 2016 -These were agreed as

a true record and signed by the Chairman

(b)  Matters arising not covered elsewhere on the agenda – none

 

      6.           Finance

(a)   Bank reconciliation and ratification of cheques for signing

 Bank reconciliation as at 30 May 2016 was approved and bank statements verified.    

 Reconciliation and cheque payments as listed were ratified and signed.

                                                                                                      Action Clerk     

 

(b) Works to car park to reduce flooding of play area by rainwater – Ray Berwick had

     visited the car park during heavy rain and ascertained that the guttering was not causing

     the flooding to the play area.  However it was noted that the soakaway was not sufficient

     to drain away rainwater, though this was not affecting the structure of the building.   Ray

     had quoted £215 for reinstating the gully which had been tarmac-ed over in front of the  

     outdoor play area. It was proposed by (JT), seconded by (PO) to accept this quotation.             

    Agreed unanimously                                                                       Action Clerk    

 

(c)  Kent Street

(i)      Land Sales –   The buyers had received the correspondence from W/M and had both now paid the legal fees.  Clerk had taken ID into W/M Maidstone office as requested and the Letter of Engagement had been signed and returned to the solicitors. 

Convenants to be added to the Draft transfer documents had been agreed via email and sent to W/M.  The clause suggested by the Parish Council regarding overage of 50% for 50 years on any development was queried by W/M as this contradicted the clause restricting any development.  W/M had advised that inclusion of this clause would increase their fees by £500 and had asked if the Parish Council would pay this or if the buyers would be asked to pay it.  It had been agreed by email that this clause was not necessary providing there was a restriction on all building save for those necessary for the upkeep of the owner’s garden.

The draft Transfer was now being drawn up by W/M.

(JR) and (MB) to word a clause so that, if the restriction on development was ever overridden, the council could claim Overage of 50% for 50 years.  Action (JR)(MB)

 

(ii)   Ragwort spraying – two quotations had been received and following consultation with

councillors by email, the cheapest one had been accepted.  The spraying had been

undertaken on 24 June.

 

    (iii)   Fencing  – this had now been installed along the eastern side.  The Licence holder had

             asked if the northern side of the field was to be fenced.  It was felt that the hedge was

             thick enough for this not to be required.

     

(d)       Weedkilling at Recreation Area – The Cricket Club were to get the pitch area treated with

            weedkiller and had said that their contractor would treat the whole field  for approx. £200

            (the Cricket Club confirmed that they would pay half of this).  Clerk had requested that

            this  include treatment of the pavilion garden and car park.  Following email consultation  

            with parish councillors it had been agreed to accept this quotation.        Action Clerk

 

(e)       Mereworth Village Fete 2016 – event summary – this had been received and circulated. 

It was agreed that the parish council would wish to be involved in the distribution of the

funds.  (JT) to attend the debrief meeting.                                              Action (JT)

                                   

7.                Updates on other issues

(a)    MVH Liaison – (PO) reported that he and Clerk had met with a contractor to discuss an alternative quotation for  the updating of the CCTV system.  The contractor had felt that the recorder needed replacing and cameras could be renewed.  He would provide an estimate for replacing the whole of the system with 5 cameras –  which he felt would be less than £1000.  This could then be taken to the next Village Hall trustees’ meeting on 26 July for discussion and a clearer brief obtained from MVH on what was required.

 

(b)   PCC Liaison – (AW) referred to HM The Queens 90th Birthday Service at which (JT) and (JR) had attended and agreed it had been an enjoyable occasion.  The event had raised £250.

 

(c)    Highways –

(i) Seven Mile Lane –   It had been agreed at the previous meeting that (JR) would contact the school governors to ask for ‘no parking’ notices to be installed. 

 

(ii) The Street – white lining and parking – correspondence from resident had been received

and noted. 

It was reported that some of the white lines had been reinstated but not all of those

requested.   It was agreed that Clerk find out when the remainder of the lines would be installed.                                                                                                    Action Clerk

                                   

(d)   Allotments – There was one vacant plot.  Cost of renewal of lease for Great Fowle Meadow in September 2016 was £500.  It was agreed to accept this. (JR) to contact Falmouth Estates.                                                                                                         Action (JR)

 

(e)    Neighbourhood Watch – (KE) reported that yet another vehicle was set fire in the  

Airfield Estate two weeks ago in the front drive of a house but that it was seen and put out before too much damage was done.

 

(f)   Childrens Play area/Recreation area/football pitches –

(i)  Chestnut tree overhanging properties in Butchers Lane – (MB) had looked at this and felt 

      that, should he wish to do so,  the householder could cut back the branches overhanging

       his property.    No further action.                                                         Action Clerk

(ii) Pavilion planters – these had been left unkempt this season and had needed to be tidied

      prior to the fete.  Clerk had contacted Ray Berwick who would be prepared to plant and

      water these if agreed.  It was agreed that (JT) would grow some marigold plants , which

      would re-seed themselves each year.  Ray to be asked to weed the planters and water  

      the plants.                                                                                     Action (JT)/Clerk

 

8.      Any other business and matters for future discussion – none

1.       (JR) was to ask for an alternative quotation for Landscape Maintenance for next season

Action (JR)

2.       (PO) felt that the Parish Council should consider the precept for next year as soon as possible and at the latest by September.  More information was required from TMBC/KCC

on the changes to Parish Council grants.

 

3.      (MB) referred to the money from the land sales and asked what this was to be used for.  It was agreed that this should not be used to reduce the precept and that the ongoing deficit would need to be addressed.

 

 

9.      Date of next meeting – Tuesday 26 July at 7.30pm  

                                               

                                                           

                                                            Meeting closed  8.33 p.m


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