Minutes of Parish Council meeting held 26 June 2018



PRESENT – Philip Olden (PO) – Chairman, Michael Bound (MB),
Katherine Eykelenboom (KE), Jenny Thorogood (JT), Andrew Wells (AW),
Alastair Pullen (AP), TMBC Clr Mrs Ann Kemp, Gill Kirby – Clerk, 1 member of public

1. Apologies for absence – received from Jon Regan (JR), KCClr Matthew Balfour

2. Declarations of Interest – none

3. Questions from members of the Public –
(This is a concessionary short session and limited to 30 minutes. Five minutes per person will be allowed initially and only if time permits, will further comments be heard. This session is for information only and no action need be taken upon items raised.)
1. Pre-School – Car Park flooding issues – Jenny Thompson reported that she was hoping to have a drainage expert look at the outside area flooding issues. The Pre-school had funds available and it was their priority to ensure that the children had access to an outside area every day.

Chairman thanked Jenny and Pre-school for their help at the Fete

4. Reports of County and Borough Councillors and Police

Borough Councillors Report –Clr Mrs Ann Kemp referred to the Draft Local Plan – which was now available for comment.
With regard to the new Waste Contract this was now under discussion at TMBC and there may be charges introduced (possibly £40pa) for collection of garden waste from 2020. Collections door to door will be for glass, plastics, cans, cardboard and paper and food.
Mrs Kemp mentioned that the planning application for Tathams in Willow Wents will be discussed at Area 2 Committee meeting next week. All objectors will be notified.

Chairman referred to the School Parking issues and explained that KCC would support turning the layby into a restricted parking area, providing signage and would move the bus stop. The restriction would be enforced by the school. Costs would not be covered by KCC and would be in the region of £2,000 to £3,000. Mrs Kemp said that there was unfortunately no funds available from TMBC.

5. Minutes
(a) Minutes of the Parish Council meeting held on 22 May 2018 – These
were agreed as a true record and signed by the Chairman
(b) Matters arising not covered elsewhere on the agenda

6. Finance
(a) Bank reconciliation and ratification of cheques for signing
Bank reconciliation as at 30 May 2018 was approved and bank statements
verified. Reconciliation and cheque payments as listed were ratified. Action Clerk

7. Update on other issues
(a) MVH Liaison – As Jon Regan had now resigned from MVH Committee, Philip Olden was to stand as Vice Chairman. (JT) agreed to be the Parish Council’s representative on MVH.
Chairman proposed that MVH meetings be organised so that they were held after the Parish Council meeting quarterly. The amount of work done by Rene Bennet and Graham Matthews and the Committee members was recognized.
There was some discussion about the suggested bar at the pavilion – this to be discussed at the next MVH meeting.
It was agreed to ask that the next MVH meeting be changed to 28 August to be held following the Parish Council meeting.

(b) PCC Liaison – The mowing of the churchyard – (AW) had discussed this with Kent Landscapes and their manager was to visit next week. (AW) reported that some of the congregation had helped to clear grass and had mown the edges prior to a wedding.
(PO) referred to the repair of the gatepost at the church – (AW) explained that this had been replaced with the same sandstone as the church dressings, so it will weather.
Rev Pat Dickin now had a key to the barrier at the pavilion car park.
(AW) felt that the parking situation had not been a problem since the pavilion car park had been available.

(c) Highways – (i) Request to Matthew Balfour for SID or VAS signage – Awaiting forms
from Matthew Balfour
(ii) Parking restrictions in lay-by outside Mereworth School –
The information had been forwarded to the school and a response was awaited. However the school were not supportive of the use of the pavilion as a coffee club as parents were not interested.
They were positive about the idea of moving the bus stop and making the layby time restricted and will look at potential funding. Information from KCC indicated that, if funding was found it would take 3-6 months to complete from application.
(MB) felt that the Parish Council must ensure that the school is totally committed to the enforcement of this beforehand.
(PO) agreed that the school should make the application with the Parish Council’s support.
(KE) felt that parents would continue to park in the new bus stop.
It was hoped that new lines and signage may deter parents from parking there, and a camera would help.
(PO) reported that school children had recently put notices on cars and inadvertently put one on a resident’s car. Unfortunately, the resident had been extremely irate and aggressive at the school.

(d) Allotments – (i) Quarterly invoice to Allotments Committee to cover costs. Clerk had
distributed Income/Expenditure on allotments for the year 2017-8.
(JT) reported that the Allotments Committee were not due to meet
until November. They had not yet set up a bank account so Clerk was
still dealing with rental invoicing and finances. It was agreed to invite
them to the August meeting for an update. Action Clerk

(ii) Roller on the recreation area. This belongs to the Cricket Club,
though they no longer use it. (AP) to investigate Action (AP)

(e) Neighbourhood Watch –nothing to report

(f) Childrens play area/Recreation area/Football pitches – The seats had been installed on the new patio in front of the pavilion in time for the Fete Day. It was agreed that the patio and seating looked wonderful with many comments being received from residents. The Parish Council expressed thanks to Kentish Stone for the great improvements.

Sincere thanks to Clr Matthew Balfour for funding this project through the KCC Cabinet Members Grant Scheme. Action Clerk

(g) Framing and display of old photographs in the Village Hall – (AP) would contact Martin Willgoss regarding the old photographs . Action (AP)

(h) Battles Over celebrations – 11 November 2018 – Clerk had contacted West Peckham Parish Council to ask if they intended lighting a beacon or bonfire and they had no plans to do so. They had, therefore, been invited to attend the Mereworth bonfire.
(JT) agreed to organise food – which would be free to those attending. She felt that curry, chilli or stew would be easier than hot dogs. Residents to be asked to bring their own drinks.
It was agreed to ask West Peckham if they would like to co-fund the food costs.
(JT) to promote the event in The Record.
There was some discussion on formalities –
Prayers – Pat Dickin to be asked to attend
Servicemen to speak, (JT ) and (AW) to ask family members who were in the services
A bugler was attending at the church so would be asked to attend.
Parking could be either on Jon Regan’s field or on Mark Sigger’s land – with permissions. Action (JT) (JR) Clerk

8. Any other business and matters for future discussion
1) (PO) referred to the Village Fete. Thanks were recorded to (JT) and all fete Committee members and villagers who made the fete a financial success.
Thanks also to the prize donors, Hugh Lowe Farms for the strawberries, Shepherd Neame for the beer, and Bell Equine for the substantial donation, all of whom contributed greatly to the financial success
£4,018 had been raised. It was proposed that this be shared in the same proportions as last year.

2) (AW) referred to the correspondence from Patrick Bates regarding litter and weeds. Clerk had invited him to organise a litter pick but had not had a response. (AW) noted that there had been no official litter pick this year. Clerk reported that several local residents undertook litter picking on a regular basis.

9 .Date of next meeting –. Please note there will be no Parish Council meeting in July.
The next meeting of the Parish Council will be on 28 August 2018 at 7.30pm

Meeting closed 8.58pm