Minutes of Parish Council meeting held 22 October 2019

MEREWORTH Parish Council
Minutes of the PARISH COUNCIL MEETING HELD in Mereworth Village Hall on TUESDAY 22 October 2019

Present: Chairman – Michael Bound (MB), Ted Murray (TM), Katherine Eykelenboom (KE),
TMBClr Mrs Ann Kemp, Gill Kirby – Clerk, No members of public

1. Apologies for absence – received from Jenny Thorogood (JT), Andrew Wells (AW),
TMBClr Piers Montague, KCC Clr Matthew Balfour.

2. Declarations of Interest – none

3. Questions from Members of the Public – none in attendance
(This is a concessionary short session and limited to 30 minutes. Five minutes per person will be allowed initially and only if time permits, will further comments be heard. This session is for information only and no action need be taken upon items raised)

4. Reports from County Borough Councillors and Police
Borough Council Report – Clr Mrs Kemp reported on TMBC’s new refuse and recycling arrangements, which had commenced recently. She asked that any problems be passed to her so that she could deal with them. (KE) reported that the bin collectors would not collect bins from some households in Butchers Lane (1-4 Milton Cottages) as the bins were stored in the alley and not in Butchers Lane or Willow Wents. (KE) also noted that TMBC Waste Department were not taking telephone calls. Mrs Kemp explained that there had been so many calls that the telephone system had crashed and asked that residents wait until midday after their bin collection day and then report any problems on line. (MB) reported that green recycling bins at 109 and 111 Willow Wents had not been emptied for a month. Mrs Kemp explained that there were new vehicles and new teams. Although the original employees had been taken on there had been changes to routes and hours of work. Mrs Kemp noted the problems reported and would pass these on to TMBC Waste Services. Action Mrs Kemp

Clerk reported that several residents had reported missed litter bins to her and she had reported these via email to the Waste Services Department and they had been emptied the next day.

(KE) reported that one sink hole had been filled in on the Airfield Estate and the second was now being filled. She thanked Mrs Kemp for her help on this matter. There was still vegetation growing from the woods onto Beaufighter Road and Mrs Kemp agreed to remind Clr Piers Montague as he was responsible for housing. Action Mrs Kemp

(KE) referred to the pavements on the Airfield Estate which were generally unkempt with weeds growing in the footpaths. Mrs Kemp would refer this to Clr Montague and Clarion.
Action Mrs Kemp

5. Vacancy on the Parish Council – Airfield Ward. No election has been called, so the Parish council can co-opt. (KE) would speak to a possible candidate who had shown some interest.
Action (KE)
6. Minutes
(a) Minutes of the Parish Council meeting held on 24 September 2019 – previously circulated. These were agreed as a true record of the meeting
(b) Matters arising not on the agenda – none

7. Finance
(a) Bank reconciliation and ratification of cheques for signing – Bank reconciliation as at 30 September 2019 was approved and bank statements verified. Reconciliation and cheque payments as listed were ratified. Action Clerk
(b) Grounds Maintenance Contract 2019-20 – the current contract with Kent Landscapes Services was due to expire this season. Clerk had received a quotation from another contractor. The new contract from KLS had been requested but not yet received. It was agreed to defer this matter to the next meeting when KLS quotation should have been received. Action Clerk
(c) Poppy Appeal – Wreath donation. It was proposed by (MB), seconded by (KE) and agreed unanimously that a donation of £50 be made towards the Poppy Appeal. (s.137 LGA 1972) . Action Clerk
8. Update on other issues
(a) MVH Liaison – the MVH meeting was to follow

(b) PCC Liaison – Bell Ringing commemorating VE Day 8 May 2020 – It was agreed that the Parish Council would support the bell ringing as organised by the PCC. There was no support for other VE Day activities.

(AW) had sent in the following report – The delays to the necessary safety work scheduled within the tower and spire are likely to continue pending receipt of further quotations. The clock cannot be repaired until safety measures have been taken. Adam Baker has been requested to remove his floodlighting equipment from the church before this work starts. The church autumn fair takes place on 9 November and all support is welcome.
Robert Earl and the church officers are doing an excellent job organising everything during the interregnum. The Dickin family are still living at The Rectory pending Pat Dickin’s licensing in her new parish.

(MB) reported that the Friends of Kent Churches Ride & Stride sponsored event had raised £2142.50.

(c) Highways – (i) Response from Police & Crime Commissioner regarding speeding A228
and Seven Mile Lane . It had been agreed at the last meeting that (JR) would write to Commissioner Matthew Scott with a copy to Tom Tugendhat. There had been no further information.

(ii) School Parking – Clerk had contacted the Headteacher who had suggested meeting on a Monday or Wednesday before 5.30pm during week commencing 4 November 2019. Clerk was awaiting a response from (JR) as to when he could attend. Clerk to inform all councillors when the date had been set. Action Clerk

(d) Allotments – It was felt that these had improved recently. Clerk reported that the allotments committee had agreed to use any wood chippings arising from the tree work on the allotments.

(e) Neighbourhood Watch – (TM) reported that there were now 11 residents on the Mereworth Neighbourhood Watch list as a result of the entry in The Record. But compared with the number of subscribers in the West Peckham area (over 100) it was felt to be rather low.

(f) Childrens play area/Recreation area/ pitches – Broken tree branches. Clerk had contacted Chris Keeler who had looked at the trees but could not submit a quotation as he had no trailer or chipper to deal with the cuttings and could not find one to rent at a reasonable cost. He had also been asked to quote for cutting the trees at the rear of the village hall car park. (MB) could provide a trailer. Clerk to find out if Jon Regan had a wood-chipper. If not then Clerk to find alternative quotations. Action Clerk

(g) Framing and display of old photographs in the village hall – no further information

9. Any other business and matters for future discussion –
1. Proposed meeting dates for 2020 – these had been circulated by Clerk and were agreed.
Action Clerk
10. Date of next meeting – 26 November 2019 – 7.00 pm in the Village Hall.

Meeting closed 7.42pm