Minutes of Parish Council meeting held 12 December 2017




PRESENT  – Jon Regan (JR) – Chairman,  Philip Olden (PO), Michael Bound (MB), Andrew

Wells (AW),  Katherine Eykelenboom (KE), Jenny Thorogood (JT), Gill Kirby (Clerk),    TMB Clr Mrs Ann Kemp,      members of public


A meeting to discuss parking issues at the school took place prior to this meeting attended by

Parish Councillors, Amanda Lavelle -School Headteacher, Charlotte DuBern – Chair of School Governors, Lisa Affleck and Katie Wilson – FOMS, Rev Pat Dickin, 3 members of  the public,



Parish Council meeting


  1. Apologies for absence –  KCC and TMB Clr Matthew Balfour, Jon Regan (JR)


  1. Declarations of Interest  –  none


  1. Co-Option of member to fill Vacancy on the Parish Council  -Alastair Pullen, a resident of the Airfield Estate expressed interest in standing as a councillor.  It was agreed that this would be discussed at the end of the meeting.


  1. Questions from members of the Public – none

(This is a concessionary short session and limited to 30 minutes.  Five minutes per person will be allowed initially and only if time permits will further comments be heard.  This session is for information only and no action need be taken upon items raised)


  1. Reports from County and Borough Councillors and Police
  2. Borough Councillors Report – Mrs Kemp was interested in the report of the meeting with school representatives regarding parking issues.  She indicated that traffic was a problem everywhere but would support the Parish Council in alleviating problems.  She reported that a huge amount of money; £1.5m over 3 years – would need to be saved by TMBC and people were going to notice the cuts.  With regards to waste management, plastic and glass would be collected from households in 2 years time.  She said that Officers at TMBC were amazing and working very hard despite their 1% increase in salary per year.

Mrs Kemp wished everyone a Happy Christmas


  1. Minutes
  • Minutes of the Parish Council Meeting held 28 November 2017 -These were agreed as a true record and signed by the Chairman
  • Matters arising not covered elsewhere on the agenda – none.


  1.         Finance

(a)   Bank reconciliation and ratification of cheques for signing

Bank reconciliation as at 30 November 2017 was approved and bank statements

verified.    Reconciliation and cheque payments as listed were ratified and signed.

 Action Clerk

  • Grant application for patio improvements at pavilion – Application form for grant had been submitted to KCC.  Decision awaited.                       Action Clerk



  1. Updates on other issues
  • MVH Liaison –  There had been some correspondence from Pre-School regarding their proposed application for grant funding to have the drainage in the village hall car park improved.  Clerk had provided some of the information they required and it was agreed that their application was supported.


  • PCC Liaison – (AW) felt that, with regards parking outside the church, ‘No Parking’ notices on the wall may help.  (JT) had information on suppliers of signs.  (AW) also suggested speaking to the residents who park there.    He encouraged everyone to attend the many Christmas Services in church.                                   Action (JT)(AW)


Very grateful thanks were recorded to all involved in the wonderful Christmas lighting, which had been provided without cost to residents.  It was agreed that (JT) purchase a gift –‘From the village of Mereworth’


  • Highways – (i) Parking outside the School – It was felt that the school’s proposals were

very constructive and the Parish Council agreed to do all within its means to facilitate these.  It was agreed that the pavilion be offered as a Coffee Club facility at no charge providing it was left in good order and managed by members of FOMS.  It was felt that all 8 points were potentially viable and agreed to try to move forward with all except no.5.(extension of staff car park at the school) on the grounds of cost.

(PO) felt that creating an additional passing place would help the village as a whole but would need to review and consult with householders.  (AW) agreed that the passing places did appear to help traffic flow.

(JT) noted that the school representatives idea for a drop zone possibly within the school grounds was a major step forward as they had not considered this a viable option in the past.

Thanks were recorded to Clerk for organising a successful meeting.


(ii) Speed Indicator Devices (SIDS) – application had been made to Clr

Balfour, who would support funding for one box providing there was enough money left in the fund.  This could be moved from site to site.  Decision awaited.                                                               Action Clerk


  • Allotments
  • Fencing repairs – (JR) was still to arrange to meet with Kentish Stone to discuss

fencing requirements.

  • Possible acquisition of allotments site – (JR) had asked if the Estate would

consider giving the allotments site to the Parish Council.  Response awaited

  • Estimates for clearing. rotavating and fencing – Clerk and (JT) had contacted 2 contractors to ask for                                                    Action Clerk
  • Meeting with allotment holders/prospective tenants – this had been arranged for 23 January 2018 at 6.45pm. –  to be followed by MVH meeting at 7.30 pm and Parish Council meeting at 8.15 pm


  • Neighbourhood Watch – nothing to report


  • Childrens Play area/Recreation area/football pitches

Future additional use of pitch/pavilion – Clerk reported that contact had been made with Vice Chairman of Kings Hill FC regarding possible future use of the facility.

Clerk reported that some of Barming FC’s junior teams were no longer using the pavilion,  just the pitch.



  1. Any other business and matters for future discussion
  2. Ideas for commemorating the end of World War I – 11 November 2018.

            (a)  Tree in the churchyard – not supported

(b)  Beacon – it was agreed to try to progress this –the field behind Moody Mare PH might be a suitable place.  (PO) to contact manager of Moody Mare and take photos of the suggested site.  Clerk to Register the Beacon once site had been agreed.

           Action (PO)/Clerk


  1. Date of next meeting – 23 January 2018 – 8.15 pm in the Village Hall       


Please note:  Meeting with allotment holders at 6.45pm prior to this meeting.         There will be an MVH meeting at 7.30pm and the Parish Council meeting will follow.                                                                     


Vacancy on the Parish Council –  Alastair Pullen’s application to be considered as a Parish Councillor was discussed and (KE) proposed that he be co-opted, seconded by (AW) and agreed unanimously.

Clerk to inform Mr Pullen.  Declarations to be signed at next meeting and TMBC advised.


Meeting closed  8.36pm




A short presentation took place after the meeting to thank Stephen Reynolds for his 20 years as a Parish Councillor.