Minutes of Mereworth Parish Council meeting held 24 October 2017

  1. appropriate road for a flashing sign as regulations may not allow for them to be installed on an open road. He agreed to look into it.

Action Clr Balfour


  1. Reports from County and Borough Councillors and Police

Borough Council Report – Clr Mrs Kemp explained that TMBC were currently discussing the new Waste Contract for 2019 to try to get into line with other boroughs who collect glass and plastics from doorsteps.  She referred to Boundary Commission changes but noted that Downs and Mereworth would remain in TMBC.


County Councillors Report – Clr Balfour said that KCC were discussing budgets and needed to save another £4m this year.  He was not prepared to cut budget for roads so subsidised buses would need to be cut, after consultation.  It was hoped that parishes would support community buses and Mereworth would receive an invitation to meetings to discuss this.  KCC would support licensing, insurance, etc.  He felt that this would have benefits for the community, bringing people together.  He noted that the government had failed to build the necessary schools that will be needed and KCC would have to provide for this.

(JT) asked if there were any plans to provide secondary schools at Kings Hill – Clr Balfour was not aware of any plans.


Police Report –PCSO Toni Matthews reported that there had been two thefts during the last month – from the Moody Mare and The Cross.


  1. Minutes
  • Minutes of the Parish Council Meeting held 26 September 2017 -These were agreed as a true record and signed by the Chairman
  • Matters arising not covered elsewhere on the agenda – none


  1.         Finance

(a)   Bank reconciliation and ratification of cheques for signing

Bank reconciliation as at 31 September 2017 was approved and bank statements verified.

Reconciliation and cheque payments as listed were ratified and signed.     Action Clerk


(b)   Possible acquisition of allotments site – (JR) had met with the Estate’s Agent and had

asked if the Estate would consider giving the allotments site to the Parish Council.  Response was awaited


(c)  Quotations for patio improvements at pavilion – Quotation had been received from

Kentish Stone, Clerk had requested a quotation from another contractor and a quote was awaited.     (JT) had contacted an alternative contractor to ask for quotes. None of the contractors would be able to start work until the Spring of 2018

There was a possibility of applying for a KCC Members Grant – Initially it would involve approaching Clr Balfour.  It was agreed that Clerk write to Clr Balfour

    Action Clerk

(d)  Poppy Appeal – wreath donation – It was proposed by (JR) and seconded by (JT) that a

donation of £50 be made.  (s.137 LGA 1972).  Agreed unanimously.

(PO) or (JT) to lay wreath on behalf of the Parish Council                       Action (PO)(JT)


(e)  Donation Requests

(i) Victim Support – It was agreed no donation

(ii)  Heart of Kent Hospice (PO) proposed a donation of £50, seconded by (JT). (s137

LGA 1972)  Agreed unanimously                                            Action Clerk


  1. Updates on other issues
  • MVH Liaison –  nothing further to report.


  • PCC Liaison – (AW) reported that there would be a Craft Fair on November 11 from 11am-2.30pm. The Scout groups would be attending the Remembrance Service on 12 November.


  • Highways – nothing to report


  • Allotments

(i) Fencing repairs – (JR) was still to arrange to meet with Kentish Stone  to discuss fencing requirements.

(ii)  Clearance of untidy Allotment plots – Clerk had written to all tenants at the end of August asking them to keep their plots tended.  The condition of all allotments had been noted and a further survey of the plots had been undertaken by (KE).  There had been little improvement in most of the plots.    Clerk reported that the tenant of plot 10, had agreed to relinquish the plot and rejoin the waiting list when he was able.   Clerk had offered the plot to a new tenant, however they had refused it as it was in such a poor state Clerk had arranged for a contractor to strim the plot and prune  the tree and this work had taken place.  The plot had been offered to a new tenant.

It was agreed that Clerk write to all tenants who had not made an effort to tidy their plots

asking them to do the work by next spring or they would be given notice to quit.                                                                                                                            Action Clerk


  • Neighbourhood Watch – (KE) reported that two men in a silver car had been seen acting suspiciously and police had been informed.



  • Childrens Play area/Recreation area/football pitches

(i)  Legal position regarding trees in the Recreation Area.  (JR) had made investigations and it appeared that,  if branches overhanging gardens were causing a problem to residents, then they could cut these back themselves and put the arisings over the fence into the Recreation Area.   It was, therefore, agreed not to go ahead with the trimming of the trees.


(ii)   Barming Mens Football team no longer using Mereworth pitch – Clerk reported that Barming FC  were to move their Men’s team games to a more central pitch.  The Junior teams would continue to play at Mereworth.  The Cricket Club had also indicated that they would be playing on Sundays only next season.   It had been agreed at the MVH meeting held previously that MVH Bookings Secretary and Clerk try to find other teams who could use the pitch and pavilion  via Facebook page etc.  Also (PO) to draw up posters advertising the facilities to be put on notice boards and in cafes.

    Action Clerk/PO

(JT) offered to get a banner printed to be displayed at the recreation area advertising ‘Halls for Hire’.  Agreed                                                                          Action (JT)


  1. Any other business and matters for future discussion
  2. Proposed Meeting dates for 2018 – these had been circulated and were agreed


  1. Date of next meeting – 28 November 2017 – 7.30 pm in the Village Hall



                                                            Meeting closed 8.21pm